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Outpatient Imaging Affiliates has partnered with MediCopy Services for the release of protected health information (PHI) in the form of images and reports.

OIA practices currently using MediCopy: 

  • Diagnostic Health MRI of Gadsden, LLC
  • Spectrum Medical Imaging, LLC
  • MedStar Radiology Network
  • AU Health Imaging, LLC
  • Fort Jesse Imaging Center, LLC
  • Advanced Medical Imaging
  • Heartland Imaging
  • Cardinal Points Imaging of the Carolinas
  • Wake Forest Baptist Imaging, LLC
  • Nebraska Health Imaging, LLC
  • Holmdel Imaging, LLC
  • Jefferson Outpatient Imaging
  • Outpatient Diagnostic Center of Knoxville
  • The Imaging Center at Wolf River
  • Chesapeake Diagnostic Imaging Centers, LLC
  • Outpatient Imaging Culpeper
  • University of Virginia Imaging, LLC

Please forward requests for images and imaging reports directly to MediCopy for processing. After MediCopy receives a completed authorization (and request letter when needed), it will be completed in 2 business days. Please see below for methods to request copies of imaging and reports:

Non-Patient Requestors:

In order to request images and reports please click here to submit a request and HIPAA compliant patient authorization to MediCopy. Please make sure you include your contact information, the patient information, where the records are going, and what records are to be sent in the request letter.

Alternatively, you may email a PDF version of the request for records named after the patient (FIRST LAST) and a signed HIPAA compliant patient authorization to oia@medicopy.net. Please make sure you include your contact information, the patient information, where the records are going, and what records are to be sent in the request letter. 

Patients:

To request a copy of your images and corresponding reports, you need to provide a written request. You can complete a request form we have provided by following one of the options below. If the patient is a minor, or unable to sign an authorization, the signature of an authorized legal guardian is required. Once your request is submitted, please allow two business days before calling to check the status. 

For online submission:
Fill out an online request by clicking here. The request form will open in your internet browser. If you need to refer back to this page please right-click to open in a separate tab. Please note that a valid email address is required when submitting an online request and to complete the submission process, you must check your email and verify your request for medical records.

To email your request:
Please download the request form here. Once you have filled out your request in its entirety, you may securely email it directly to MediCopy at oia@medicopy.net. Emailed authorizations require a physical signature. 

To fax your request:
Please download the request form here. Once you have filled out your request in its entirety, you may securely fax it directly to MediCopy at 833-728-0409.

To mail your request:
Please print a request form here. Once you have filled out your request in its entirety, you may mail it directly to MediCopy at:

MediCopy Services, Inc.
8 City Blvd., Suite 400
Nashville, TN 37209 

 

Please note that if disks are being mailed, it may take a few additional days for them to arrive. If you have requested to have your images and/or reports emailed to yourself or another entity, the provided email address will receive a secure, password-protected link. For security purposes, this link will expire, so please be sure to check your email regularly, and always check your spam folder!