January 12, 2021
"PHI" is a term that has taken the healthcare industry by storm. It's everywhere you turn when dealing with medical records (or anything else having to do with a patient). There are two big questions whose answers may or may not be known by many people: What classifies as PHI? What does it mean to our organization?
January 6, 2021
The Omnibus Rule, effective September 23rd, 2013, allows for the identification of labor costs for copying PHI, whether in paper or electronic form, which can include a reasonable cost-based fee for time spent creating and copying the file, defined by Federal Law and vary state by state. Read on to view a guide of the current laws active in each.
October 19, 2020
You look up, hours have gone by and you still haven't completed the one task you swore you'd finish that day - all thanks to little distractions like unnecessary emails or even discomfort at your desk. Thanks to COVID these typical workplace distractions are compounded by pets, family members, and the looming household chores that surround us as we work from home.
September 23, 2020
It has become commonplace to turn on the news and hear about a data breach from a big named company. Unfortunately, some breaches occur because of simple errors. An unsecured password, a file scanned into the wrong chart, a mixup of birthdays, all can lead to a breach.
May 26, 2020
A Contactless ROI Solution \As patients return to your office we understand that safety is your top priority! More than ever there is a need for social distancing and contactless processes. Healthcare facilities that have partnered with MediCopy for release of information can easily ensure the contactless release of medical records thanks to our following (already implemented) services:
May 4, 2020
Take Care of Yourself While Working From Home During this unprecedented time of social distancing and a worldwide pandemic, it is important to keep your mental health a priority while working from home. The American Psychiatric Association and the World Health Organization have released helpful hints and guidelines to better take care of yourself!
March 16, 2020
Five important things to remember in the COVID-19 era 1. It only takes one to start an outbreak. An infectious disease outbreak will always have the advantage as it makes its way through communities. This is due to the fact that most people don't know they are infected or that what they have is extremely contagious. Therefore, it is our job as a community to take all the precautions we can and protect ourselves from these pathogens.
January 29, 2020
OCR's Important Notice Regarding Individuals’ Right of Access to Health Records On, January 28th, the Office of Civil Rights (OCR) issued this notice:
December 9, 2019
It can be difficult for a practice to devote the time and resources necessary to complete FMLA, long term, and short term disability forms. Many practices have clinicians completing these administrative tasks when they could be meeting with patients. Adding form completion to a clinician’s daily to-do list without charging patients can be affecting your practice’s bottom line.
April 22, 2018
Whether you are a healthcare professional or a patient, you have likely thought about the safety of your health information. We has been utilizing the secure, cloud-based platform “Box” for many years to keep these records safe. Box implements many security measures to maintain compliance with the SSAE 16 SOC1 report and HIPAA/HITECH regulations.
November 12, 2017
When a patient wants to request their medical records, many wonder what exactly their rights are under HIPAA guidelines. What parts of a medical record are patients allowed to access? What are patients allowed to do with those records?
June 18, 2017
Three years ago, I had the opportunity to hire my first interns. Nashville Entrepreneur Organization had teamed up with Vanderbilt University and their football program to offer their players paid internships at our local businesses. Personally, I have no interest in sports, but something told me I needed to go to the initial meeting.
May 29, 2017
Believing in your city and community takes more than positive thoughts, it takes action and commitment. Through equal opportunity employment, internships, shadow programs and volunteer work, MediCopy strives to create opportunities for different kinds of people who call this community their own.
February 21, 2017
PHI Access Guidelines: Requests for Access In part one of our PHI Access Guidelines blog series, we discussed general access rules for a patient's medical record under HIPAA Guidelines, the definition of a designated record set, and what makes someone a patient's personal representative.
November 29, 2016
At some point, you may need to request your medical records and your doctor's office may be partnered with MediCopy to complete this request. As a patient, the first question you may ask is: WHY? Why did your doctor's office decide to outsource this task to a different company?
February 22, 2016
When most people think of outsourcing, initial thoughts can be negative. “Why would we let someone we don’t know handle part of our workflow?” or “How would an outsourced business be able to handle our work better than we could?” Although sometimes, outsourcing may not be the best fit, many times it can be a match made in heaven.
January 14, 2016
Doctor-to-Doctor Transfers & The Two-Year Rule When completing an authorization form, you may notice when selecting "Transfer of Care" under the Purpose of Disclosure, there is a note that states that the last 2 years will be sent to your new physician at no charge. Naturally, some questions or confusion may come up when reading this, such as: "Why only 2 years of records?
November 12, 2015
The experience I once had with a ROI company is probably quite similiar to what many patients experience when requested their medical records. We are working hard to eliminate the stigma that ROI companies are unhelpful and instead provide meaningful health information exchange.
November 5, 2015
As a patient, you are allowed to request a copy of your medical records at any time. In some cases, the medical records requested may be dated and you might even wonder if the records are still on file. The length of time required for a facility to hold onto your medical records varies by state.
October 27, 2015
Wearing a tiny, pink ribbon is a familiar site during the month of October. From your next-door neighbor to an entire NFL team, the bond formed by Breast Cancer Awareness Month is unmatched by anything else. The question is; however, how many people know what actions to take to prevent yourself or a loved one from getting breast cancer?
October 12, 2015
The minimum necessary standard is pretty simple. It basically says when sending medical records, you need to determine who is getting the records, what they need the records for, and what they require to fulfill that need. Once you've done that, you know what and how much to pull. Now, imagine that the patient's medical records is a piece of wood.
April 23, 2015
Physicians take an oath to care for and protect patients called the Hippocratic Oath, which has been around for over 1500 years. We also have a responsibility to help and protect patients. I thought it would be fun to twist the Hippocratic Oath into a HIPAA-cratic Oath for all the health information management professionals.
December 3, 2014
As an HIM company and a BA of many healthcare facilities, we understand all the potential fines from the Office for Civil Rights surrounding breaches and the precautions that must be taken in order to keep breaches and fines away from companies like ours.
November 20, 2014
On November 10th of this year, the Department of Health and Human Services issued a bulletin stating that the HIPAA Privacy Rule "protects the privacy of patient's health information (PHI) but is balanced to ensure that appropriate uses and disclosures of the information still may be made when necessary to treat a patient...
October 1, 2014
If you could define your company or yourself in a few short phrases or sentences, what would you say? What would be those key objectives that illustrate who you are and what your company believes in?
May 8, 2014
The health care facility uses its resources to prepare the medical chart beginning with the patient's first visit. This process includes the doctor who dictates the chart, the office personnel who manage the chart, and the costs associated with storing the chart.
April 22, 2014
With the approach of spring, yet another concern can be added to that of HIM departments: PHI + Natural Disasters = Trouble. Reports of flooding, tornadoes, severe storms and hurricanes seem to pop up more frequently as the spring season nears, and healthcare facilities must have a disaster response plan for their PHI when these incidents occur.