Most days it is incredibly easy to get distracted by all that is going on around you at work. You look up, hours have gone by and you still haven't completed the one task you swore you'd finish that day - all thanks to little distractions like unnecessary emails or even discomfort at your desk. While we all understand that the workplace can be unpredictable, here are a few easy ways Medi-Copy found that help us boost focus and keep those many distractions at bay.
Make A Daily Plan Of Action
When first walking into work, it's beneficial to lay out exactly what you have going on for the day, so you can make a plan of action and fit items where needed. Prioritizing and blocking off time for tasks will ensure that you remember to stay focused on one thing until it is time for the next. Doing this also adds variety, so you don't get sucked into one project for so long that you lose drive and enthusiasm to finish. At Medi-Copy, daily plans of actions are where our "9:09 Huddles" come in. All of our team members huddle up in the office at 9:09 each morning for a quick rundown of everyone's daily plans, so if help is needed and/or can be given by anyone, it can delegated right then and there. Furthermore, everyone's daily schedule can be found in our AlignToday program, so all team members are on the same page with every employee's daily schedule, including meetings and tasks.
Create Email Groups
Ever walk into work to 100 new emails after you just cleaned out your inbox the day before? The majority of those emails have absolutely nothing to do with you, but alas, you're on the infamous "In House" email list. So, most of your morning is spent sifting through these emails, searching for the ones that actually pertain to you. A way Medi-Copy decided to tackle this issue in our own office was quite simple: separate email groups were created, so each email can go the appropriate team member(s) in the office. The "In House" emails still exist, but only for items that pertain to every single person in the office.
Protect Body + Posture
It seems silly, but your body position can make all the difference in how well you focus throughout the work day. Bad posture and cramped extremities from an uncomfortable chair or desk never make for productive work time. We have found that using higher sitting desks with taller chairs aid in better back posture. Taller desks are also wonderful for standing if you need a change from sitting in a chair all day. Medi-Copy has also begun purchasing ball chairs for team members that would like them. Ball chairs encourage exercise while you sit - which are amazing for those of us who spend most of our days sitting at a desk.
Declutter Your Space
A clean desk is a happy desk. Really though, decluttering your work area every so often will keep you from imagining you are drowning in tasks and memos. You can come into work every morning feeling refreshed with a clean desk and a clear mind.
In any meeting or huddle you have, if able, take plenty of notes. With a full agenda, 30 minutes after a meeting you may start to forget details that were discussed in said meeting. Keeping notes is a simple and efficient way to alleviate scrambling to remember all talking points and your own mental notes from that meeting.
Break + Recharge
These days, most office jobs required some (if not all) of your time in front of a computer screen. While technology is incredible and much-needed, spending hours looking at a computer can do a number on your vision, your joints and your body. To keep from getting lost in what you are working on, it is suggested that every hour to hour and a half, you should get up from your desk for 5 minutes or so and walk around to stretch. You'll be amazed at what a few minutes away from your computer can do for your focus.
- Allison Stejskal, Business Development Executive