Back to top
State

The Omnibus Rule, effective 9/23/2013, "allows for the identification of labor costs for copying protected health information (PHI), whether in paper or electronic form, which can include a reasonable cost-based fee for time spent creating and copying the file". The laws for copying medical records vary from state to state based on the statute passed by each state's legislation. Below are the current fees for each state.

*PLEASE NOTEFees are subject to change based on new laws passed in each state throughout a calendar year. We will do our best to update this list as we receive new, verified statute information. If you notice a fee is incorrect or outdated, please Contact Us.  --- There are currently no fee statutes in place for Alaska, Idaho, and South Dakota. --- These fees are set forth by each state's law and DO NOT reflect charges for the patient or patient directive requests, which will vary based on new updates to the HITECH ACT, valid as of 4/2016. 


Alabama

Search Fee: $5.00
Pages 1 - 25: $1.00 per page
Pages 26+: $0.50 per page
X-rays / Other Media: Actual cost of reproduction

Per Section 12-21-6.1 Alabama Code Reproduction

Arizona

A reasonable fee may be charged.

Statute 12-2295

Arkansas

Search Fee: $15.00
Pages 1-25: $0.50 per page
Pages 26+: $0.25 per page 

ACA Sect. 16-46-106

California

Search Fee: $4.00 (or $6.00 depending on requestor)
Evidence Fee: $15.00
Pages 1+: $0.10 per page
Microfilm: $0.20 per page

Cal. Evid. Code § 1158 (2) Cal. Evid. Code § 1563 (6)

Colorado

Search Fee: $18.53 flat fee (First ten pages)
Pages 11 - 40: $0.85 per page
Pages 41+: $0.57 per page
Microfilm: $1.50 per page 

6CCR 1011-1 Chapter 2 Part 5.2.3.4

Connecticut

Pages 1+: $0.65 per page

CT Gen Stat 19a-490b

Delaware

Pages 1 - 10: $2.00 per page
Pages 11 - 20: $1.00 per page
Pages 21 - 60: $0.90 per page
Pages 61+: $0.50 per page
Microfilm and other media: Actual cost of reproduction

Delaware Administrative Code, Title 24: Chapter 1700, Section 29

Worker's Comp:
Search Fee: $25.00
Pages 1 - 20: $1.25 per page
Pages 21 - 60: $0.90 per page
Pages 61+: $0.30 per page

19 Del.C. 2322B(m)

District of Columbia

A reasonable fee may be charged.

4612.2 Standard of Conduct

Florida

Search Fee: $1.00 (Per year per request)
Pages 1+: $1.00 per page
Microfilm: $2.00 per page

Statute 395.3025 (1)

Worker's Comp:
Pages 1+: $0.50 per page

69L-7.601

Georgia

Search Fee: $25.88
Pages 1 - 20: $0.97 per page
Pages 21 - 100: $ 0.83 per page
Pages 101+: $0.66 per page 
Certification Fee: $9.70

O.C.G.A. 31-33-3

Worker’s Comp:
Search Fee: $30.00 flat fee (first 150 pages)
Pages 151+: $0.20 per page
X-rays: $9.50 per copy

Page 15 Section IV

Hawaii

A reasonable fee may be charged.

Hawaii Revised Statute Section 622-57(g)

Illinois

Search Fee: $29.09
Pages 1 - 25: $1.09 per page
Pages 26 - 50: $0.73 per page
Pages 50+: $0.36 per page
Microfilm or other media: $1.82 per page 

Worker’s Comp:
Search Fee: $20.00 flat fee 

735 ILCS 5/8-2005
 

Indiana

Search Fee: $20.00 flat fee (first 10 pages)
Pages 11 - 50: $0.50 per page
Pages 51+: $0.25 per page
Affidavit/Certification: $20.00
 

760 IAC 1-71-3(a)

Iowa

A reasonable fee may be charged.

Iowa Code Section 622.10

Worker's Comp:
Search Fee: $20.00 flat fee (first 20 pages)
Pages 21 - 30: $1.00 per page
Pages 31 - 100: $0.50 per page
Pages 101 - 200 : $0.25 per page
Pages 200+: $0.10

§ 876.8.9

Kansas

A reasonable fee may be charged.

K.S.A. 65-4971(b)

Worker's Comp:
Flat Fee Pages 1 - 10: $16.00
Flat Fee Pages 11-50: $12.00 ($28.00 total)
Pages 51+: $0.35 per page 
Xrays: $5.00 per image

WC - page 369

Kentucky

The first copy of records is FREE to the patient (per dates of service requested). 
The second copy of records requested by the same patient for the same dates of service: $1.00 per page

Statute KRS 422.317

Worker's Comp:
Pages 1+: $0.50 per page

803 KAR 25:160

Louisiana

Search Fee: $25.00
Pages 1 - 25: $1.00 per page
Pages 26 - 350: $0.50 per page
Pages 351+: $0.25 per page
Max Fee for Electronic Records: $100.00 per request

X-rays:
$20.00 flat-fee (for hospitals) + reasonable production costs
$10.00 flat-fee (for all other healthcare providers) + reasonable production costs

RS 40:1165.1

Maine

Paper Records
Search Fee: $5.00 (includes first page)
Pages 2+: $0.45 per page
Max Fee: $250.00

Electronic Records
A reasonable fee may be charged. 
Max Fee : $150.00 per request

Statute Title 22 Part 4 Chapter 401 Section 1711-A

Maryland

Paper Records
Search Fee: $22.88 
Pages 1+: $0.83 per page

Electronic Records
Search Fee: $22.88 
Pages 1+: $0.62 per page
Max Fee : $81.63 per request

Statute 4-304

Massachusetts

Search Fee: $25.01
Pages 1 - 100: $0.84 per page
Pages 100+: $0.43 per page
Social Security: No charge for a request to support a claim under the social security act. Must provide proper documentation.

Title XVI, Ch III, Section 70

Michigan

Search Fee: $25.38
Pages 1 - 20: $1.27 per page
Pages 21 - 50: $0.63 per page
Pages 51+: $0.25 per page

Public Act 47 of 2004. MCL 333.26269

Minnesota

Search Fee: $19.19
Pages 1+: $1.44 per page
X-rays: $10 Search Fee + the actual per page cost of reproduction

Statute 144.292

Worker's Comp:
Records Requested For Dates of Injury Only:
Pages 1+ : $0.75 per page

Records Requested For Dates Prior To / Outside of Injury:
Search Fee: $10.00
Pages 1+ : $0.75 per page

MN Rules 5219.03

Mississippi

Search Fee: $20.00 Flat Fee (first 20 pages)
Pages 21 - 100: $1.00 per page
Pages 101+: $0.50 per page
Search/Storage Fee: $15.00 (only charged if records are retrieved from an off-site location)
Certification Fee: $25.00

Section 11-1-52, Mississippi Code of 1972

Worker's Comp:
Pages 1 - 5: $15.00 (per admission) 
Pages 6+: $0.50 per page (per admission, in addition to above $15 fee)
Max Fee: $50.00 per admission (excluding postage/handling and retrieval charges)

MS Worker's Comp

Missouri

Paper Records:
Search Fee: $26.06
Pages 1+: $0.60 per page
Storage Fee: $24.40 (Additional fee if records are retrieved from an off-site location)
Max Fee for electronic records: $114.17 

Section 191.227.5

Montana

Search Fee: $15.00
Pages 1+: $0.50 per page

Montana Code Annotated 50-16-540

Nebraska

Search Fee: $20.00
Pages: 1+: $0.50 per page
X-rays and other media: Actual cost of reproduction

Statute 71-8404

Nevada

Pages 1+: $0.60 per page
X-rays and other media: Reasonable fees may be charged

NRS 629.061

New Hampshire

Charges are based on which is greater:
$15 flat fee for first 30 pages or $0.50 per page
X-rays and other media: Reasonable fees may be charged

Title XXX Occupations and Professions Chapter 332-I Medical Records
CITE: New Hampshire Revised Statutes Annoted Index | nhrsa.org

New Jersey

Hospitals (Attorneys representing patients, Insurance, Subpoenas):
Search Fee: $10.00
Pages 1 - 100: $1.00 per page 
Pages 101+: $0.25 per page
Max Fee: $200.00 per admission

Clinic (Attorneys representing patients, Insurance, Subpoenas):
Search Fee: $10.00
Pages 1+: $1.00 per page 
Max Fee: $100.00 per admission

N.J.A.C. 8:43G-15.3 N.J.A.C. 13:35-6.5

New Mexico

Pages 1 - 15: $30.00 flat fee
Pages 16+: $0.25 per page
X-rays and other media: Actual cost of reproduction

Statute 16.10.17.8

New York

Pages 1+: $0.75 per page
X-rays and other media: Actual cost of reproduction

Title 2: Section 17

North Carolina

Pages 1 - 25: $0.75 per page
Pages 26 - 100: $0.50 per page
Pages 100+: $0.25 per page
Minimum charge: $10.00

Statute 90-411

North Dakota

Paper Records:
Search Fee: $20.00 (Includes pages 1-25)
Pages 26+: $0.75 per page

Electronic Records:
Search Fee: $30.00 (Includes pages 1-25)
Pages 26+: $0.25 per page

ND Cent Code Section 23-12-14

Ohio

Search Fee: $20.42
Pages 1 - 10: $1.34 per page
Pages 11 - 50: $0.69 per page
Pages 51+: $0.27 per page
X-rays, MRI, CAT Scan (recorded on paper or film): Search Fee + $2.27 per page

Ohio Revised Code Section 3701.742

Oklahoma

Search Fee: $10.00
Pages 1+: $0.30 per page
X-rays, imaging and other media: $5.00 per page
Max Fee: $200.00

Statute 76 Oklahoma Statute Section 19

Oregon

Search Fee: $30.00 (Includes pages 1-10)
Pages 11-50: $0.50 per page
Pages 51+: $0.25 per page
X-rays and other media: Actual cost of reproduction

OAR 847-012-0000

Pennsylvania

Search Fee: $23.45
Pages 1 - 20: $1.58 per page
Pages 21 - 60: $1.17 per page
Pages 61+: $0.40 per page
Microfilm:  $23.45 + $2.33 per page

District Attorney Requests:
$23.45 Flat Fee Only 

SSA Requests:
$29.72 Flat Fee Only

48 Pa.B. 7712

Rhode Island

Pages 1 - 10: $2.50 per page
Pages 10 - 50: $0.75 per page
Pages 51+: $0.50 per page

R5-37- MD/DO Section 11.2

South Carolina

Search Fee: $26.67
Pages 1 - 30: $0.69 per page
Pages 31+: $0.53 per page
Max Fee for Electronic: $160.05

S.C. Code Ann. § 44-115-80

South Dakota

No fee schedule currently in place. 

36-2-16

Tennessee

Hospital:
Search Fee: $18.00 (includes pages 1 - 5)
Pages 6 - 50: $0.85 per page
Pages 51 - 250: $0.60 per page
Pages 251+: $0.35 per page

TCA 63-2-102

Clinics:
Search Fee: $20.00 (includes pages 1 - 5)
Pages 6+: $0.50 per page

TCA 68-11-304

Texas

Hospital:
Search Fee: $48.77 (includes pages 1 - 10)
Pages 11 - 60: $1.64 per page
Pages 61 - 400: $0.80 per page
Pages 401+: $0.44 per page

TX Health & Safety Code §241.154

Clinics:
Search Fee: $25.00 (includes pages 1 - 500)
Pages 500+: Flat Fee of $25.00 ($50.00 total)

22 Tex. Admin. Code § 165.2

Utah

Search Fee: $21.16
Pages 1 - 40: $0.53 per page
Pages 41+: $0.32 per page

78B-5-618

Vermont

A fee of $5 or no more than $0.50 per page, whichever is greater.

Social Security: No charge for any request made under the provision of the Social Security Act.

Title 18 Chapter 221 Section 9419

Virginia

Electronic Records:
Search Fee: $20.00
Pages 1 - 50: $0.37 per page
Pages 51+: $0.18 per page
Max Fee: $150.00

Paper Records:
Search Fee: $20.00
Pages 1 - 50: $0.50 per page
Pages 51+: $0.25 per page
Max Fee: $150.00

Microfilm and other media:
Search Fee: $20.00
Pages 1+: $1.00 per page

8.01-413

Washington

Search Fee: $26.00
Pages 1 - 30: $1.17 per page
Pages 31+: $0.88 per page

WAC 246-08-400

West Virginia

Search Fee : $20.00
Pages 1+ (paper records): $0.40 per page
Pages 1+ (electronic records): $0.20 per page
Max Fee (electronic records): $150

§16-29-2

Wisconsin

Paper Records:
Search Fee: $22.61
Pages 1 - 25: $1.14 per page
Pages 26 - 50: $0.86 per page
Pages 51 - 100: $0.56 per page
Pages 101+ $0.34 per page

Microfilm and other media: $22.19 + $1.68 per page
X-rays : $22.19 + $11.28 per series
Certification (if request is NOT patient or patient's personal representative) : $9.04 per request 

146.83 (3f)(c)2

Worker's Comp
Flat Fee (Electronic): $26.00
Search Fee (Paper): $7.50 (Includes pages 1-16) 
Pages 17+ (Paper): $0.45 per page

Wis WC 102.13(2)(b)

Wyoming

A reasonable fee may be charged.

Title 35, Chapter 2, Article 6, Section 35-2-611(b)
CITE: Justia US Law | law.justia.com/codes/wyoming